Mississauga North Baseball Association

2020 ANNUAL GENERAL MEETING

 

To the Mississauga North Baseball & Softball Community,

 

As we approach the end of the year, the time has come upon us to prepare for the MNBA 2020 Annual General Meeting (AGM). Due to the situation with the Covid-19 pandemic, we have had to initiate a major change this year.

The 2020 MNBA AGM will be held in a virtual/online format.

Please treat this announcement as the official notification of the AGM.

The 2020 AGM will be held on December 1, 2020 from 8:00PM to 9:30PM via teleconference link.

Due to the uniqueness of the situation, you will find enclosed with this notification, the 2020 AGM AGENDA, along with the 2019 AGM Minutes and the Constitutional Amendments (motions) proposed for 2020 AGM, 2 of which were passed at the special meeting held in July, and the link to the google form that as an AGM attendee you will have to fill out to enable your attendance/participation in the AGM, should you so choose.

Please find the link to the google doc form below:

REGISTER for AGM

if the link does not work, please copy following link and paste in your browser: https://forms.office.com/Pages/ResponsePage.aspx?id=suIJsveh6kSUxTwJwlLhURvFS1YXuLBFqMqCOTZgRVJUQjNZNEFFTUxZVUtXOVVBUFFRT0tKUFMwVS4u

The process to attend the 2020 AGM and pertinent DATES that you MUST satisfy to attend the 2020 AGM and/or nominate potential Directors of the Board are described below.

Please review the following information in concert with the google doc form. This is the only way that we can ensure that only MNBA members participation is assured and attendance recorded for the event. This also assists in satisfying municipal requirements.

  1. Fill in your name and contact information (name, email, etc) into the google doc form if you wish you attend the AGM. Then submit the form;
  2. If you also wish to nominate an individual(s) for Directors on the Board, please also fill out the google doc form to include the name of the nominated individual, state the position, and the reason(s) why you have nominated them. Then submit the form (due to the virtual nature of the AGM, a current board member will second any nomination received for the purpose of this);
  3. If you also have questions you would like addressed by the board during the AGM, please also fill in the text box in the google doc form with your questions and they will be answered during the meeting. Then submit the form.

PLEASE NOTE: The google form must be provided no later than 12:00PM on November 28th, 2020 to ensure your attendance, and/or nomination, and/or question(s) is/are addressed during the AGM.

*NO FORMS WILL BE ACCEPTED AFTER NOV 28. IF YOU WISH TO PARTICIPATE IN THE 2020 AGM ON DEC 1, YOU MUST SUBMIT THE FORM BY NOV 28.*

Once the google doc form is received and the list of attendees populated by MNBA, you will be provided the final AGM package (Agenda, Audited Financials, 2019 AGM Minutes, 2020 Director Reports, etc) and the Teleconference link shortly before the AGM start time.

PLEASE NOTE: Due to the anticipated attendance, ALL attendees except for the Chairperson, Current President, Treasurer, Auditor and Specific Directors, as necessary, will be MUTED during the call. THIS MEANS ALL OTHER ATTENDEES WILL BE MUTED. If an attendee has a question during the AGM while on the teleconference (not addressed via the google doc form submission), the chat function will need to be utilized to address the board.

Please rest assured that MNBA is working diligently to continue to provide support to the MNBA community. We are remaining proactive in our approach during the pandemic and will continue to follow the advice of public health agencies in making decisions and only undertake actions when it is appropriate and safe to do so.


We acknowledge and express our sincere appreciation for your involvement in MNBA and we appreciate your understanding as we navigate these new ways of doing things.


Any further updates will be provided to the community on the website, so we encourage you to visit the website as regularly as you feel necessary.

We look forward to your feedback to the AGM as part of the preparation period and your participation at the AGM on the evening of Dec 1st.

 

Regards,

MNBA Board of Directors

 

2020_AGM_Agenda_Dec_1_2020.pdf

2019_MNBA_AGM_Minutes_signed.pdf

2020_AGM_Motions_for_the_constitution.pdf